Canada GST/HST invoices with provincial rates
Invoices in Canadian Dollars with Business Number (BN) particulars, GST/HST rate tracking, and CRA input tax credit requirements.
Opens the standard builder with the Generic format and sensible line items already selected. Change anything you like.
Preset template: Ledger
CRA Input Tax Credit tier compliance
Formatted to supply the mandatory buyer and seller particulars required by the Canada Revenue Agency for input tax credit claims across all threshold tiers.
GST, HST & provincial rate flexibility
Pre-set in CAD with support for the 5% federal GST or blended Harmonized Sales Tax (HST) rates across Ontario, Nova Scotia, New Brunswick, and beyond.
CRA Business Number (BN) formatting
Dedicated space for your 9-digit Business Number with RT 0001 GST/HST program identifier, ensuring your client’s accountant can verify registration instantly.
Canada Revenue Agency (CRA) invoice requirements
Under the Excise Tax Act, any business registered for the Goods and Services Tax (GST) or Harmonized Sales Tax (HST) must provide customers with a valid tax invoice (not just a proforma) containing sufficient written documentation to allow them to claim an Input Tax Credit (ITC). Following CRA updates (effective since 2021), documentation requirements follow three distinct monetary tiers based on the total invoice amount including tax:
For sales under $100, the invoice requires the supplier’s business name, invoice date, and total amount paid or payable. For sales between $100 and $499.99, the invoice must also state the supplier’s 9-digit GST/HST Business Number (formatted as 123456789 RT 0001 in the registration number field), the total tax charged, or an explicit notation that tax is included along with the rate applied (e.g. 5% GST or 13% HST), and indicate which items are taxable vs exempt. For sales of $500 or more, the invoice must additionally state the buyer’s legal name or trade name, a brief description of each good or service, and the terms of payment.
Under CRA rules, you are classified as a small supplier and exempt from mandatory GST/HST registration if your gross worldwide taxable revenues (including zero-rated supplies) do not exceed CAD $30,000 over any four consecutive calendar quarters ($50,000 for public service bodies). If you are unregistered, you must not charge GST/HST or display a Business Number on invoices.
Navigating GST, HST, QST, and PST across provinces
Canada employs a varied indirect tax structure depending on the province of supply: participating HST provinces apply a single harmonized rate (15% in Nova Scotia, New Brunswick, Newfoundland & Labrador, and Prince Edward Island; 13% in Ontario). Non-participating provinces apply federal GST (5%) alongside separate provincial taxes: Quebec charges Quebec Sales Tax (QST at 9.975%), British Columbia charges Provincial Sales Tax (PST at 7%), Saskatchewan charges PST (6%), and Manitoba charges PST (7%). Alberta, Yukon, Northwest Territories, and Nunavut charge only the 5% federal GST with zero provincial tax.
Builder implementation note: Invoicr operates using the clean generic format for Canadian billing, supporting single-rate tax calculations (such as 5% GST or 13%/15% HST) and CAD currency formatting. The Business Number is entered in the standard registration/tax ID field rather than a dedicated CRA-only input. If you invoice in a dual-tax jurisdiction requiring separate GST and PST disclosure, enter your combined percentage rate or split the charges as explicit line items. Invoicr does not currently calculate compound Quebec QST automatically.
Disclaimer: Invoicr validates basic math and layout. This is general guidance, not Canadian tax advice; verify your inter-provincial place-of-supply rules with a Canadian CPA.
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